IRC-International Rescue Committee Vacancy would like to invite qualified and competent applicants to apply for the following vacant post.
1:EH Program Assistant
Location:Hawassa, Sidama
Salary: As Per Organization Scale
Job Summary
Under the supervision of the EH senior managers (Senior HP Manager and Senior EH Manager), the temporary assistant will effectively carry out project related administrative tasks of charity water project related to filling of government and donor reports, Aleta and Hawassa FO project PRs, offline PR tracking and other administrative tasks as requested by EH department in an efficient and professional manner
Major Duties and Responsibilities:
Produce detail implementation plan for the EH program in SNNPR and Sidama region. Periodically, handling incoming calls and other communications and communicate with relevant team/staff.
Collect and deliver letter, MoUs to and from signatories and partners
Managing project hard copy filing system Collect purchase request (PR) or payment facilitation requests from Hawassa FO and Aleta SO, manage review and approval process
Handover approved PRs to relevant staff/department and notify the progress to the initiator
Offline track, communicate and follow the status of supply chain and program PRs,
Follow the status of procurements in collaboration with supply chain and update EH managers and EH staffs under c: w project,
Support on BVA cleaning and remaining the PR initiator to act on it,
Greeting clients and visitors and link with relevant staff as needed,
Prepare attendance sheet and accompany Finance team for Hawassa level partner per diem payments
Updating paperwork, maintaining documents, and drafting letters, as necessary.
Proper filling of contract documents, POs and other SC documents related to c: w project
Organizing travel by booking accommodation and reservation for needs as required by EH.
Coordinating events as necessary.
Release required items from warehouse as needed and follow the proper delivery of items to the destination and file accordingly.
Creating, maintaining, and entering information into databases.
Work on proper collection and filling of project documents in collaboration with Aleta Wondo Satellite Office EH staffs.
Travel to Aleta Wondo Satellite office if any support required.
Support on filling data on arithmetic check for bidding process
Skill and Educational Background
Degree/Diploma in water supply, construction, water engineering or related field from universities
Minimum of six-month IRC internship Service is plus.
Zero years of experience for Degree holders/one year and above for Diploma Holder.
Pereferred skills and Expereince:
Competent in Windows, MS office programs, email and database experience.
Excellent verbal and written communication skills as well as, an overall ability to be clear and concise in all communications.
Ability to work well under limited supervision.
NGO experience or any related experience is a plus.
Language:
Fluency in English (spoken and written)
Application Way
Candidates meeting the above qualifications are encouraged to apply only through the below IRC On-line recruitment website:
Please include 3 references from current and former employers.
Applications will not be returned. IRC discourages phone calls or personal visits.
Only applicants meeting the minimum qualification will be shortlisted and contacted.
Note: Female candidates are highly encouraged to apply.
Your application letter/cover letter must include the following information.
Name of the position you have applied for.
Date of application
Summary of your qualifications and experience
Motivation/objective of why you have applied for the job.
Permanent Address and present address (if different from permanent) and telephone number, if possible, also email address
IRC Carrer site ; –https://rescue.csod.com/ux/ats/careersite/1/home/requisition/49236?c=rescue
Disclose any family relationships with existing IRC employees.
Deadline: Feb 14, 2024