Habesha Share SC would like to invite qualified and competent applicants to apply for the following post.
Position:Procurement Officer (Auto Spare Category)
Job Summary:
To ensure cost-effective and uninterrupted business operations by following and applying proper purchasing procedures to purchase and deliver cost-efficient and quality items of Auto Spare category.
Main Duties and Responsibilities:
Categorize and compile purchase requests for equipment and spare parts.
Prepare bid document and bid advertisement to purchase requested items.
Prepare inquires and restricted tender invitation and send to shortlisted suppliers.
Collect Performa from short listed suppliers and submit price summary for approval.
Evaluate bidders’ financial and technical proposals and submit summary for approval.
Compare prices, specifications, payment terms, delivery dates and fulfilment of bid requirements to determine the best bid among potential suppliers.
Prepare purchase order, distribute it to concerned parties and fulfil purchase process.
Fulfil necessary documents and requirements to import goods and apply for foreign currency approval.
Check letter of credit, cash against document or TT (advance payment) are issued according to purchase order and advice in case of discrepancies.
Follow-up timely delivery of goods and services.
Coordinate shipment arrangements by corresponding with concerned shipping service providers.
Check if shipping documents are fulfilled according to the purchase order.
Fulfil necessary requirements for custom clearance.
Clear goods from customs or dry ports and get them dispatched on time.
Compare suppliers’ invoices and related documents with bids and purchase orders to verify accuracy.
Prepare payment certificate and submit to the Manager, Purchasing for review.
Check shipments when they arrive to ensure that orders filled correctly and if they meet agreed specifications.
Hand over purchased goods as per purchase order to the concerned store keeper.
Identify shortages, defectives and missing parts of the purchased items based on inspection report and propose claims for appropriate action.
Settle purchase order based on inspection report and goods received voucher.
Settle the utilized foreign currency with appropriate bank based on import declaration.
Prepare, maintain, and review purchasing files, reports and price lists.
Maintain records of purchases, materials and their substitutes, suppliers’ performances, etc. to help informed decision over the purchasing cycle.
Skill and educational background
Qualification and Experience: Bachelor’s degree in Supply Chain Management, Procurement Management, Engineering or related fields with two (2) year of demonstrated experience.
Place of work: Addis Ababa
Application way
Application is only through ethio jobs website or [email protected]
Only short-listed candidate are selected for exam or interview
Please send your credential/CV in a single PDF/Word format
Write the position name you apply for on the headline/Subject of your email and also make sure that your file/CV is named by your full name
Please follow the application instruction
Candidates who are not follow the application instruction is not accepted/rejected from the competition
Deadline: Jan 5, 2024