CST Ethiopia Vacancy announcement

1: Intern – Office Admin Support

Skill and educational background

Recent graduate from accredited university in Business Administration, Secretarial science or Office Management or Marketing

Key responsibilities

General office administration support

Support with receiving visitors and calls, handle their inquiries, and direct them to the appropriate persons according to their needs and updated the visitors? list tracker.
Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals if any.
Support with maintaining scheduling and event calendars and assist in booking meeting rooms and events.
Support Admin assistant and operation team on travel booking and payment preparation.
Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
Support with a timely reception and transmission of any project correspondence and circulation and information sharing to staff.
Support with the incoming and outgoing correspondences of the office, locate/file and/or replay as required.
Support operation team on receiving tender documents according to CST standard procedure.
Assist on soft and hard copy archiving based on CST standard procedure.
Performs photocopy, scan and other related activities.
Perform other tasks assigned by the supervisor.
Operations admin support:

Support in preparation of purchase requests for office opertions support.Ensuring all supporting documents for creating PR are completed
Collection of price qoauations, invoices and cash receipt vouchers from suppliers & vendors and submission to finance for payment processing using standard payment request procedure
Collaborate with Government Liaison & Logistics Coordinator and Head of Opertions to understand procurement needs and specifications.
Coordinate goods receiving activities to verify the receipt of ordered items.
Collaborate with relevant departments to confirm the quality and quantity of received goods.
Communicate with vendors to clarify specifications and resolve any issues.
Monitor and track the status of open orders with vendors.
Communicate proactively with vendors to obtain order status updates.
Address any delays or issues in collaboration with vendors to ensure timely deliveries.
Ensure all procurement activities adhere to relevant regulations, and organizational policies.
Support on other routine office tasks as assigned by the Head of Opertions

Closing date: The closing date for applicants is July 05, 2024 by close of the day.
Recruitment and selection procedures reflect our commitment to child protection.
Location: Addis Ababa, Ethiopia

Application way

Those who are qualified can apply online usimg below link


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