CISP (Comitato Internazionale per lo Sviluppo dei Popoli) Vacancy announcement

CISP (Comitato Internazionale per lo Sviluppo dei Popoli) Vacancy would like to invite qualified and competent applicants for vacant post.

1. Compliance Finance Officer Finance Department

Location: At Head Office, Addis Ababa

Terms of employment: Permanent

Job Summary 

Under the direct supervision of CISP Head of the Accounting and Finance, the Compliance Finance Officer in the Finance Department is responsible for ensuring the effective implementation of AICS (Italian Grant requirements) and other UN agencies ensuring quality and sound financial documents are produced at the HO and project level as well..

Compliance Finance Officer Related responsibilities:

Ensures the proper implementation of CISP’s Grant Financial Policy Manual and Procurement manuals of CISP-Ethiopia in the head office as well as field offices;
Process Grant Financial transaction/ in compliance with CISP finance manual, internal policies, terms, conditions and regulations of the grant.
Facilitate and process all type of employee advance requests for grant program staffs and follow up for the settlement of all local travel and business advances according to Financial manuals within due date
Review their coding, reimbursement requests, process journals as needed
Work closely with project on review financial documents before and after audit is conducted.
Create awareness for the HO staffs and project staffs on spending expense on especial Grant requirements.
Perform pre-audit task with project staffs after the hardcopy of Financial documents have sent to the HO and proactively communicate for the gaps occurred in financial transaction.
Ensuring Financial Box files are filled monthly with the correspondence of the projects by working with HO Finance clerk.
Engaging on responding Audit finding after the Audit is conducted working with Finance Head.
Preparing checklist how to handle Grant Financial documents at the time of items and service purchase and expense settlement.
Prepare Fixed Asset Register for the Grant Projects and ensure asset register is in accordance with grant terms and conditions.
Escalate abnormal, fraudulent acts to management without hesitation.
Participate to the preparation of external audits and due diligences in close collaboration with the HO Finance Department, the Deputy Country Director.
Actively promote CISP’s anti-fraud and whistle blowing policy within all CISP offices in country.
Ensure training and capacity building on Compliance issues in order to increase the level of technical ability and skills within the department.
Perform any other related activities as assigned by immediate supervisor

Skill and educational background

BA in Accounting above 5 years working in grant compliance.
MA in Accounting and Finance 3 years working in grant compliance.

2. Human Resource Officer Human Resource

Location: At Head Office, Addis Ababa

Terms of employment: Permanent

Job Summary 

Under the direct supervision of CISP Head of the Accounting & Finance, the Human Resource Officer of the Human Resource Department is responsible for ensuring the effective implementation of HR processes.

Human Resource Related responsibilities:
Ensures the proper implementation of CISP’s Human Resources Policy Manual and the Labor Proclamation of Ethiopia in the head office as well as field offices;
Monitors and manages co-worker relations issues, maintains confidential records related to grievances and complaints and coordinates their resolution; conducts investigations and seek for Head Office support to liaise with legal consultants to resolve cases when needed,
Processes, manage, administers, and control Head Office annual leave balance and decisions of staff leaves based on the plan
Prepares Human Resources Planning to ensure sustainable supply of the right personnel;
Organizes recruitment programs, participate in recruitment and selection of team members as required in consultation with Deputy Country Representative , Finance Head and Program Manager;
Recruit, terminate and write warnings to staff members from grade 3 and below and compliance with CISP’s HR Manual
Ensures the timely renewal/termination of staff contracts and Liaise with all units in the Area Programs Office.
Maintain good team communication, engender good team dynamics and take remedial action when problems occur in collaboration with the Finance Head.
Updates and keep files of team members’ history and prepare quarterly statistical report and liaise the report with admin and finance head and country representative.
Participates in Human Resources Policy and Procedure manual preparation, updating and other related issues.
Assists in coordinating regular performance management programs of CISP Area Programs Offices;
Assists in administering team members’ entitlements, allowances, benefits, and incentives.
Make sure up-keeping of personnel records at field Office level.
Support the Admin and Finance Head in day today tasks and Liaison the organization in finance and human resource related issues, whenever requested,
Prepares periodic reports on Human Resources related activities;
Perform any other duties as assigned by an immediate supervisor

Skill and educational background

BA in Human Resource Management.
5 years experience.

3. Compliance Finance Officer Finance Department

Location: At Head Office, Addis Ababa

Terms of employment: Permanent

Job Summary 

Under the direct supervision of CISP Head of the Accounting and Finance, the Senior Accountant in the Finance Department is responsible for ensuring the effective implementation of Finance reconciling account balances and bank statements; maintaining general ledger and preparing month-end close procedures and prepares Financial reports.

Senior Accountant Related responsibilities:

Ensures the proper implementation of CISP’s Financial Policy Manual and Procurement manuals of CISP-Ethiopia in the head office as well as field offices;
Process AICS (Italian Grant) and other UN agencies financial transaction/ in compliance with CISP FM manual, internal policies, terms, conditions and regulations of the grant according to the grant terms and conditions.
Manage accounts for the emergency response.
Follow up and support settlement of document related to project.
High quality of Peachtree knowledge and work on the software.
Verify, allocate, post and reconcile accounts payable and receivable in the Peachtree Accounting software
Producing error-free accounting reports and presents their results to Finance Head.
Direct internal and external audits to ensure compliance working with Finance Head.
Support month-end and year-end closing process together working with Finance Head.

Process reversal journal entries for correction, reclassification or allocation for grant costs and submit for review and approval.
Engage in preparation of monthly salary for the HO and encourage field staff as per grant requirement.
Prepare severance payment to HO staffs and field Office staffs and provide to Finance Head for approvals.
Ensure project office has sent financial report monthly and verify the correctness
Follow up and support settlement of document related to Income, WHT and Pension contribution for the HO
Verify procurement documents and other disbursement and ready for Finance Head for approval.
Prepare Bank Reconciliation and Cash Book for HO ensuring the arithmetic correctness.
Encode (upload) financial transaction coming from projects in the Accounting Software Peachtree.
Follow up Project Receivables and payables are settled in due time.

Skill and educational background

BA in Accounting and has an experience of 5 years.

Application way

Interested and Qualified candidates can apply through Ethiojobs.net or Email at

Organizational address:- [email protected].

Officer Telephone +251114665048/+251114161482

P.O.Box- 60014

Application Deadline: March 3, 2024

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