Korea Foundation for International Healthcare would like to invite qualified and competent applicants to apply for the following vacant post.
The Korea Foundation for International Health Care (KOFIH) is a Korean Government Agency under the Ministry of Health and Welfare working in many developing countries to create a development partnership and envisages seeing healthy community with particular focus on improving HSTP II with Ministry of Health of Ethiopia.
1:Project Assistants
Location:Addis Ababa
Salary: As per the scale of the organization
Number Required:2
Duration:One-year based contract subject to 3 months probationary period with possibility for extension based on proven performance.
Job Summary
International Healthcare:
The project Assistant is to involve in providing project assistance to colleagues, clients and stakeholders of the business mainly responsible to assist implementation of project activities by communicating with partners and request information required for the implementation of all project relevant duties. Also responsible for providing administrative support to team members throughout the planning and implementation of the project activities by communicating between project participants and managerial staff, creating and updating project schedules and assisting in the planning and managing project’s events.
The position holder should be familiar with audits, invoices and budget preparations. Ideally, the candidate demonstrates interest in managing accounting activities, including bank reconciliations, accounts payable and accounts receivable with an excellent organizational skills and be able to handle time-sensitive tasks. Ultimately, the candidate will be responsible for the day-to-day project management of the organization.
Skill and educational background
The Project Assistant assists all projects activities of the organization for capacity building of Ethiopian Health Sector and advance the health of Ethiopian people. Responsibilities also include developing, coordinating and implementing plans for the control, monitoring and reporting of financial operations including preparing project budget, financial statements, maintaining cash controls, preparing payroll and personnel administration, maintaining accounts payable and preparing reports. He/she will assist by providing technical support to KOFIH Ethiopia Office on financial administration issues, reviews and compile reports of the project. Also responsible for providing administrative support to team members throughout the planning and implementation of the projects. Duties include communicating between project participants and managerial staff, creating and updating project schedules and assisting in the planning and managing project’s events.
Key Responsibilities include:
Preparing documentation
Assist arranging meetings with partners
Preparation of contracts for out sourcing as required
Arranging meeting based on the Project Coordinator’s calendar
Processing different payments.
Attending staff meetings and taking minutes
Responding to emails and answering calls
Maintaining office calendars and sending out reminders of impending appointments
Drafting letters and reports as may be required from time to time
Proofreading and making copies of documents
Assisting in the planning and overseeing significant events
Assisting in managing the budget for special and routine events
Reserving equipment and conference rooms for presentations and in-office meetings
Review official documents from partners and act on it.
Support staffs in coordinating & facilitating goods & services for the projects.
Assist monitoring overall process of projects from budget execution to final report.
Assist following up of the execution of project activities.
Assist and follows up the compilation, preparation of report and submission to KOFIH Ethiopia Office and other relevant stakeholders as per the reporting schedule.
Assist and follows up ensuring of the budget utilization if in accordance to the project plan and objectives.
Assist with budget preparation
Perform financial reports and tracking bank deposits and payments
Process invoices and manage records and receipts
Performs other related duties as required by the supervisor.
Job Requirements:
University degree preferably in Business administration, Project management, Economics, Biomedical engineering and Health related fields.
Solid knowledge in the area of project management
Strong budget development, tracking and reporting skills using computerized accounting programs
Sharp time management skills.
Strong ethics, with an ability to manage confidential data.
Excellent computer skills including MS word, Excel and other job related applications
Task-oriented individual, capable of working in high-stress environment: must possess strong social and ethical qualities.
Commitment to KOFIH’s vision, mission and values.
Skill Required:
Communication skills: Excellent oral and written English and Amharic skills with ability to clearly and
concisely communicate ideas and strategies to a variety of audiences. Other Local languages skill is plus.
Interpersonal skills
Problem solving skills
Punctuality
Critical thinking skills
Teamwork and collaboration skills
Adaptability skills
Work ethics
Financial Management skills
Benefits:
Employer provides medical insurance (including regular medical check-up) for Employees
Employer support transport allowance for Employees every month
Employer supports skill capacity strengthening yearly as needed.
Required Documents:
Cover letter
Curriculum vitae
A Degree and/or any certificate relevant to the job
Application way
Interested applicants who meet the minimum requirements should submit
Non-returnable and up-to-date CV
Copy of all your credentials between February 6th, 2024 and February 18th 2024 using (Application form) All candidates are required to submit application using the designated application form annexed below. Application using other than designated form WILL NOT BE accepted.
Only candidates under serious consideration will be contacted and requested to submit additional documents.
A written test and interviews may be used as a form of screening.
(SUBMISSION) Application should be submitted until 18th February 2024 through email to the following email address. [email protected]
OR apply in person to:
“Korea Foundation for International Health Care (KOFIH) Ethiopia Office, Addis Ababa office Sarbet around Oromia offices, Lidiya building 2nd floor”.
For More Information Please Contact: KOFIH Ethiopia Office in Addis Ababa at:
Tel:- +251929049471