HELVETAS Swiss Intercooperation Vacancy announcement

HELVETAS Swiss Intercooperation would like to invite qualified and competent applicants to apply for the following vacant post.

1.Finance and Administrative Assistant

Job Purpose:

Under the direct supervision of the Senior Finance and administration officer, the Finance and Admin assistant will be responsible for the timely completion of finance and administration support services in a range of Finance and Administrative areas encompassing finance and general administration support, in compliance with the applicable standards; as well as ensure strategic and efficient management of project financial resources within the donor expectations and the organization’s  requirements.

Job Responsibilities:


  • Responsible for handling cash and cash control on a daily and monthly basis.
  • Responsible for the preparation and reviewing of the Cash payments of the project office.
  •  Recording daily cash transactions.
  • Prepare checks, handle office petty cash fund, and effect payment as approved.
  • Handle project office advance, effect payment for training, workshops, and other related activities as necessary.
  • Maintaining and keeping finance documents properly until s/he submits them to the Senior Finance and admin officer.
  • Work closely with the Senior Finance and Administration officer to ensure smooth operation and compliance with organization’s finance standards and deadlines.
  • Assist in maintaining accounting records, monthly report preparation, and ensuring the completeness of the report.
  • Handle income tax and pension settlement to the government and document all necessary supporting documents and submit to the Senior Finance and admin officer or to the Programme office.
  • Responsible for preparing and reviewing all the supporting documents for the finance transactions to ensure full compliance with the organization’s financial standards, procedures, and requirements.

Administration and office Management:

  • Ensure timely settlement of monthly project office utilities bills such as water, electric utility, and internet service.
  • Responsible for the day-to-day efficient running of the office facilities (telephone, internet, utilities, equipment, etc.) of the Project Office.
  • Maintain reasonable stock of fast-moving office supplies and stationery necessary for running office operations of the project office.
  • Handle hotel reservation, flight bookings and transport arrangements as necessary.
  • Dispatch outgoing letters in time; and handle other relevant tasks.
  • Any other duties that may be deemed appropriate for this role and other necessary tasks given by the line manager.

Skill and Educational Background

  • BA degree in Accounting and Finance or Management with a minimum of 2 years of working experience in NGO financial management and/or accounting.
  • Proven experience in managing accounting software.
  • Strong knowledge of internal control system and procedures.
  • Self-motivation and excellent skill in teamwork.
  • Computer literate with advanced skill in using MS-excel & word.
  • Able to take initiative and work with limited supervision, organized, attentive to details, high levels of integrity and loyalty.
  • Ability to work under pressure; and as part of team, manages stress & maintains high performance and organization wide cooperation levels.

Salary: ETB 15,135 up to 24,254 ETB

Job location: Addis Ababa

Deadline: Jan 14, 2024

Application Way

Interested and qualified candidates are encouraged to apply by sending their application and updated CV through [email protected] or through ethiojobs website.

HELVETAS is an equal opportunity employer and women candidates are highly encouraged to apply.

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